Planning a retreat means managing lots of details from logistics to decorations. Often the schedule gets overlooked or slapped together at the last minute. As a speaker, here are some sample schedules that I’ve seen work well for weekend retreats.
The most common mistakes I’ve run into is forgetting to plan time for: 1) registration and check-in and 2) transitions (especially when the transition requires a location change).
Use these sample schedules to get your creative juices flowing and adapt them to fit your group and location.
|Emphasis on Teaching||Emphasis on Fellowship|
|Dinner on your own||4:00-5:30 pm Registration|
|4:00-7:00 pm Registration||5:30-6:30 pm Dinner|
|7:00-7:30 pm Icebreakers/Meet-n-Greet||7:00-7:30 pm Icebreakers/Meet-n-Greet|
|7:30-8:00 pm Music & announcements||7:30-8:00 pm Music & announcements|
|8:00-9:00 pm Teaching||8:00-8:30 pm Teaching|
|9:00-10:00 pm Small Group Discussion||8:30-9:00 pm Small Group Discussion|
|9:00-10:00 pm Snacks & Fellowship|
|Emphasis on Teaching||Emphasis on Fellowship||Emphasis on Rest|
|8:00-8:45 am Breakfast||8:00-9:45 am Breakfast|
|9:00-9:30 am Meet-n-Greet||9:00-9:30 am Meet-n-Greet||8:00-10:0 am Breakfast|
|9:30-10:00 am Music & announcements||9:30-10:00 am Music & announcements||10:00-10:15 am Music & announcements|
|10:00-10:45 am Teaching||10:00-10:45 am Teaching||10:15-11:00 am Teaching|
|11:00 am -Noon Small Group Discussion||11:00 am -Noon Small Group Discussion||11:00 am -Noon Small Group Discussion|
|12:15-1:15 pm Lunch||12:15-1:15 pm Lunch||12:15-1:15 pm Lunch|
|1:15-6:00 pm Free Time||1:15-5:00 pm Free Time||1:00-1:45 pm Teaching|
|1:45- 2:30 pm Small Group Discussion|
|4:30- 5:30 Open Q&A with speaker||2:30 pm onward – Free time|
|6:00-7:15 pm Dinner||5:30-6:30 pm Dinner|
|7:30-8:00 pm Music & Announcements||6:30-7:30 pm Speaker||6:00-8:00 pm Dinner|
|8:00-9:00 pm Speaker||7:30-8:30 Small Group Discussion|
|9:00-10:00 pm Small Group Discussion||9:00-11:00 pm Movie & Snacks|
|Early Departure||Late Departure|
|7:30-8:45 am Breakfast||8:00-9:30 am Breakfast|
|9:00-9:45 am Music & Worship||10:00-10:45 am Music & Worship|
|9:45-10:30am Teaching||11:00-11:45 am Teaching|
|10:30-11:00am Small Groups||11:45 – Noon Concluding remarks|
|11:00-11:15 am Concluding remarks||Noon Departure|
|11:30 am Departure|
Please email me and let me know how this worked for you or ways you changed and improved it.